Minutes for June 16, 2016

Beckwourth Fire District

Meeting called to order at 6:30 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Joseph Gottas, Donald Ball, M.D.(absent) and Stephen Waldeck (absent) Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Public: Dwight Ceresola.

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on May 19, 2016. Denisce motioned to approve Minutes for May 19, 2016 and Joseph seconded, all in favor. Motion passed.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of May, 2016. Joseph motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of May, 2016 and Denisce seconded, all in favor. Motion passed.

PUBLIC COMMENT: None

Consent Agenda Items: None

Secretary’s Report: Fran informed the Board the District received $750 in donations towards the purchase of tires (8) for engine #9431. Larry Wright, division chief, donated his hired vendor instructor fee ($1,320) to the District. Don Bliss, division chief, donated the gravel ($296.70) for the horse shoe area in the park at Station 1. Purchased flowers for Station 1. Sent invoice ($300) to the US Forest Service for the rental (6 months) of office space at Station 2. Disconnected the phone on June 10th at Station 2.

Chief’s Report: Cal Fire 2015/2016 Grant: Approved for $4,644.25. Received all items ordered but pending four 1” x 100’ hoses. Cascade Fire Equipment sent an invoice for the pending hoses, and Fran sent (June 14th) invoices to Cal Fire to close out the grant. FEMA BEC Grant for air compressor replacement was sent January 7, 2016. No word. Anticipating it will take about one year. FEMA BEC Grant initiated by Loyalton Fire Department for a multi agency radio grant was sent January 15, 2016. May install a VHF repeater. No word. Anticipating it will take about one year. If approved the Board would need to discuss the option to participate and share cost. Training: S-270 Basic Air Operations is schedule for June 23rd, June 24th and June 25th. Care Flight’s Grand Opening Party is on June 25th. The first Sierra Valley Fire Chiefs’ meeting is scheduled for June 21st. Anticipating future meetings are going to be held quarterly. Engine Updates: Mentioned the 2006 Ford Expedition #9400 has been paid off and wanted the Board to consider replacing #9472, which has 222,000 miles. #9473 needs to be driven to Reno for a computer glow plug analysis. McCollum inspected the glow plug issue but was unable to diagnose the problem. Station 1: Engineer’s bay door renovation plans have been approved by the County. Contractor has dug the hole for the footing and is ready to be poured. Greg met with Ken Roper, engineer from Quincy, and went over the preliminary generic plans for an addition/closure/laundry/shower room renovation at Station 1. Ken Roper will follow up with an engineer plan/report for the Board’s consideration. Ken Roper explained to Greg whatever the total cost for the new renovation the District will need to add 20% for handicap improvement towards the existing facility. Station 2 – Property: Considering motion sensors in the hallway, rewire overhead lights on separate switches and install a fan to circulate air. Pending. USFS has agreed to rent the office space at Station 2 for $50.00 per month. Sheriff Investigation: Greg informed the Board that multiple accusations against the fire department have been directed to the sheriff department, such as; trespassing, building without a permit and etc. Sheriff department is investigating these unwarranted accusations. No other accusations have been reported. Lost & Found Bike Race: Race, a success, was held on June 4th with approximately 600+ riders.

Resolution #2016-002 Requesting Collection of Charges on Unsecured Tax Roll: Fran explained this is for the parcel tax on the airport hangars. George motioned for a roll call vote on Resolution #2016-002 Requesting Collection of Charges on Unsecured Tax Roll. George Bundy, Yes; Denisce Downs, Yes; Joseph Gottas, Yes; Donald Ball, absent and Stephen Waldeck, absent. Motion passed.

Resolution #2016-003 Authorizing Application for Federal Excess Personal Property in Accordance with USFS Cooperative Forestry Assistance Act (CFAA) of 1978: Greg, explained when a new unit chief is assigned a new resolution needs to be implemented. George motioned for a roll call vote on Resolution #2016-003 Authorizing Application for Federal Excess Personal Property in Accordance with USFS Cooperative Forestry Assistance Act (CFAA) of 1978. George Bundy, Yes; Denisce Downs, Yes; Joseph Gottas, Yes; Donald Ball, absent and Stephen Waldeck, absent. Motion passed.

2016/2017 Preliminary Budget: Fran reminded the Board this is a preliminary budget but once Beckwourth Fire District receives the final 2015/2016 figures from the County a final budget will be generated. Fran will add $1,000 to the final budget for the engineer plan/report for the addition/closure/laundry/shower room. Fran stated the required ad notifying the public will be in the June 22nd Portola Reporter. Board members accepted the initial preliminary budget but a motion wasn’t address, an oversight.

Policies & Procedures #2303 Job Description – Paid Fire Fighter: Denisce motioned to approve changes to #2303 Job Description - Paid Fire Fighter and Joseph seconded, all in favor. Motion passed.

Golden State Risk Management Authority – Medical Insurance: GSRMA has communicated with Greg on a number of occasions to ask the Board if the Beckwourth Fire District would be interested in offering medical insurance to Beckwourth Fire District’s paid employees. One requirement would be the District would need to cover 75% of the monthly premiums. Board agreed that would be too costly. Denisce motioned to turn down the medical insurance offered by GSRMA for paid employees and Joseph seconded. Refusal passed without objection.

Enclosure for Generator: Rolled over.

Station 1 Renovation – Addition/Closure/Laundry/Shower Room: Rolled over. Also refer to chief’s report under Station 1.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Directors’ Reports: George Bundy – George informed the Board he will be on vacation in Alaska from July 5th thru the 12th; Stephen Waldeck – Absent; Joseph Gottas – None; Donald Ball – Absent: Denisce Downs: Denisce informed the Board she hasn’t participated in any more meetings with Portola Fire Department and Eastern Plumas Fire Department. Denisce is hoping that both fire departments let Ron Jacobson, the new Portola Fire Department chief, get settled in and go from there and we will just step back. Greg mentioned that Portal Fire Department participated in the Lost & Found Bike Race and they manned a station at the bottom of South Peak.

Old Business: NIMS Requirement: Denisce: IS100 (certificate) and completion of IS700. Donald Ball: IS100 & IS700: Took both tests but was unable to print certificates. 2015 Form 700 (Statement of Economic Interest): Donald Ethics Class: Donald Bay Doors – Update: Refer to Chief’s report under Station 1. 18+- Acres at Station 2: No Updates

New Business: Next Board Meeting July 21, 2016 at 6:30 p.m.

Adjournment: Adjourned at 7:14 p. m. Denisce motioned to adjourn and Joseph seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON June 16, 2016 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for June 16, 2016.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Joseph Gottas: __________________________________ Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________