DRAFT

Minutes for February 16, 2017

Beckwourth Fire District

Meeting called to order at 6:30 PM by George Bundy.

Roll Call: Board Members: George Bundy (absent), Denisce Downs, Donald Ball, M.D., Stephen Waldeck (absent) and Peggi Vernon Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Public: Dwight Ceresola, Robert Ward, Engineer USFS and Joel Bronk, Captain USFS

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on November 17, 2016 and Special Board Meeting held on December 29, 2016. Peggi motioned to approve Minutes for November 17, 2016 and Minutes for December 29, 2016 and Donald seconded, all in favor. Motion passed. December 15, 2016 board meeting was canceled. January 19, 2017 board meeting was canceled.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the months of November, 2016, December 2016 and January, 2017. Peggi motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the months of November, 2016, December 2016 and January, 2017 and Donald seconded, all in favor. Motion passed.

PUBLIC COMMENT: None

Consent Agenda Items: Mailed letter to Mr. Plank addressing parcel split

Secretary’s Report: Fran handed out annual board meeting schedule and the Beckwourth Fire District’s pyramid chart. Also, shared a thank you letter from the City of Portola thanking the department for participating in the Christmas parade. Submitted “Loss Prevention Incentive Program Self Evaluation Application” to Golden State (GSRMA). GSRMA will review/submit application to their board of directors to determine a discount percentage (1% - 10%) that will be deducted from the Beckwourth Fire District’s yearly insurance premium for 2017/2018 fiscal year. Mailed the last invoices to Cal Fire for the 2016 Cal Fire Grant ($2,175.00). Informed the board members to check their mail boxes before each meeting.

Chief’s Report: Cal Fire 2016 Grant ($2,175.00) has been completed and the final invoices have been sent. Training: Local strike team training will be starting in March. First location will be held at Beckwourth Fire Department. Incident Command System (ICS) classes for all the local fire departments will be starting shortly. Engine Updates: Traveled/purchased the 2012 Ford F250 (#9461), which was approved at the Special Board Meeting held on January 29th. First day of active duty (#9461) will be tomorrow. Ed is delighted. #9461 will be licensed in the next week or two. Station 1: Had a water issue in the office but was handled quickly. Felt the new road construction may have caused the issue. Plus the road crew placed a straw barrier around the drain outlet, but was never removed, so it may have caused a water backup. Greg contacted USDA (United States Department of Agriculture) which has a funding program for small districts. A grant is for one objective but the funding program can include a list of objective items. Greg started the application procedure, which normally takes a year. Interest rate would be less than 2% and can be amortized over 40 years, if needed. Items under consideration are addition/closure/laundry/shower room and asphalt. No additional information. Station 2 – Property: Received notification from the County that the consolidation of the two parcels at Station 2 has been combined. Conferences: EMS Chico conference will be held in November 2017and the Reno Fire Show will be held in October 2017. Plank: Plank has filed to split off a portion of one of his two parcels, which were annexed in the fire district back in 2007. Pulled out the annexation agreement which clearly states a parcel tax will be charged for the new created parcel. The confusion arrives regarding recalculating the future parcel tax on the assisting parcel, which will decrease in value, and the new created parcel. Josh Nelson, attorney, is reviewing the annexation agreement to determine the correct formula for future charges going forward. Joseph Nelson suggested creating a Community Facilities District. Heard from Mr. Plank and he will be in this area in 30 to 60 days and will schedule a meeting. Josh Nelson will send paperwork regarding creating a Community Facilities District for review. Denisce asked if a board member should be present at the meeting. Any board member (not a quorum) is welcome to be present, but the final approval/consideration will be presented to the Board collectively.

Chairman/Vice Chairman Appointments: Denisce made a recommendation to roll over chairman/vice chairman appointments and Donald seconded. All agreed. Rolled over.

Diane Buckhout’s Vehicle Fire Invoice: At the November 17, 2016 board meeting Diane Buckhout stated it is illegal to bill without being formally dispatched. Diane Buckhout was not present, but Greg informed the Board and public that he contacted Josh Nelson, attorney, and Josh Nelson stated the department has an obligation and public duty to respond/stop. The invoice was cured by the insurance company.

Internet Installation at Station 2: Joel Bronk addressed the Board with three options. Option 1: Install a dish on the knoll, which would have a straight direct shot to Beckwourth Peak’s tower, but a cable needs to be installed from the dish to the building and the three options are: drill under the existing asphalt (extremely expensive and over the USFS budget allowed); cutting a trench in the existing asphalt; or install poles and run the cable above ground. Robert Ward mention option 1 is more reliable and technical to guarantee better internet service at Station 2. Option 2: The existing booster on the antenna is obsolete (2G). Install an updated booster (4GLTE) on the front of the building. There is a trial period of 30 days and if it doesn’t work may send it back and receive a full refund. Option 3: Wait until the underground cable is installed up Grizzly Road. Denisce asked if they contracted Plumas-Sierra, REC? Yes. Bob Marshall suggested an antenna/dish on the hill, but the cable cannot go over 300 feet and cut a trench. Robert and Joel climb the existing antenna on the building and felt if the dish was mounted on top and cut some trees there is a possibility that might be the answer. Peggi asked who owns the property where the trees are located. CSD owns the property and has given the USFS permission to cut. Denisce asked if they have contacted digital path. Yes, but only will mount on a roof, which is not feasible at Station 2, or trees. Greg commented he has a booster (4GLTE) at his house and it works well. Denisce suggested for them to look into “Exceed Program” which is a satellite internet. Stated the program is not conducive to streaming movies or watching TV. Joel stated their initial attack to resolve a stronger internet connection is to order the booster (4GLTE), but will need the approval of the Board for the installation. Peggi motioned to approve the installation of the internet booster (4GLTE) on the building at Station 2 and Donald seconded. All in favor. Motion passed. Also mentioned they would like to do other renovations at Station 2 but with a one year lease requesting funds from USFS would be difficult. Greg is not sure that is even a possibility to extend the lease but they should directly contact USFS. After their research, if the result is positive, should call and request item to be place on the agenda for March.

Create a Community Facility District – Plank: Rolled over. Refer to Chief’s report under Plank.

USDA Loan Request – Station 1 Renovation: Rolled over. Refer to Chief’s report under Station 1.

Board Member IIPP(Injury and Illness Prevention Plan) Committee appointment and Schedule Safety Prevention Meeting: Replacing Joseph Gottas. Donald motioned to approve/appoint Peggi Vernon to the IIPP committee and Denisce seconded. Motion passed. Peggi motioned to schedule a Safety Prevention meeting on March 9th at 11 a.m. and Donald seconded, all in favor. Motion passed.

Vote for a Fire District/Representative on the GSRMA Governing Board: Board members were not familiar with the Districts on the ballot. Donald motion to waive voting and Peggi seconded, all in favor. Motion passed.

Insurance Claim – Carpet Replacement: Rolled over if needed.

Slip in Unit (Pump) #9472 – Bids: Rolled over.

Enclosure for Generator: Rolled over.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Directors’ Reports: George Bundy – Absent: Denisce Downs – None; Donald Ball – None; Stephen Waldeck –Absent and Peggi Vernon - None.

Old Business: NIMS Requirement: Denisce: IS100 and IS700. Completed both but was unable to print certificates (pending). Donald Ball & Peggi Vernon: All were given the website addresses. Ethics Class: Donald – pending: Was given the website address. 18+- Acres at Station 2: Not going to happen, and remove from future agendas.

New Business: Next Board Meeting March 16, 2017 at 6:30 p.m. Fran handed out the 2016 Form 700 (Statement of Economic Interest) to Denisce, Don, Peggi, Greg and will place the form in George and Stephen’s mail boxes. Fran’s has been completed/filed. Form 700 is due by April 1, 2017. Denisce announced items to be discussed in closed session. Closed public board meeting at 7:34 p.m. and reconvened at 7:40 p.m. for closed session.

CLOSED SESSION: Performance Evaluation (Greg McCaffrey) & Possible Wage Increases (Retroactive 1-1-2017) for GregMcCaffrey, Chief, Ed Dillard, Captain and Fran Zeits, Admin. Assistant: Peggi motioned to approve Greg McCaffrey’s evaluation as drafted and Donald seconded, all in favor. Motion passed. Peggi motioned to approve a 2% pay increase, retroactive as of 1-1-2017, for Greg McCaffrey and Donald seconded, all in favor. Peggi motioned to approve a 2% pay increase, retroactive as of 1-1-2017, for Fran Zeits and Donald seconded, all in favor. Motion passed. Ed Dillard’s will be review in June 2017 per Greg McCaffrey.

Adjournment: Adjourned at 7:50 p. m. Peggi motioned to adjourn and Donald seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON February 16, 2017 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for February 16, 2017.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________

Peggi Vernon: ___________________________________Date: _________________