DRAFT

Minutes for June 15, 2017

Beckwourth Fire District

Meeting called to order at 6:31 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Donald Ball, M.D., Stephen Waldeck (absent) and Peggi Vernon. Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Public: Dwight Ceresola.

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on May 18, 2017. Denisce motioned to approve Minutes for May 18, 2017 and Donald seconded, all in favor. Motion passed.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of May, 2017. Peggi motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of May, 2017 and Denisce seconded, all in favor. Motion passed.

PUBLIC COMMENT: Dwight Ceresola asked the Board to be place on the agenda for July. Sold property to State of California and requesting parcel tax (Feb. – June) reimbursement. Greg will check with the attorney for request consideration. Upon receipt will placed on the agenda for July 20th.

Consent Agenda Items: None

Secretary’s Report: Informed the Board the candidate’s election packet cannot be sent out from the County until July 17th per California code. The initial filing period opens July 17, 2017 and anticipating delivery before the next board meeting on July 20th. GSRMA’s insurance (workman’s compensation, liability, vehicle, property) invoice has increased $1,721 for 2017/2018 fiscal year, but the District has been awarded $1,545 thru the GSRMA’s IPIP (loss prevention incentive program), which will offset increase. Purchased flowers for Station 1 at Anderson’s Nursery in Blairsden and the credit card was compromised. The credit card company caught it immediately by a.m. the next day. Closed old account and received new cards. Fran’s 2007 computer permanently failed. Purchased new computer. Transferred Greg’s computer to Fran and Greg will utilize the new computer (Window 10).

Chief’s Report: Cal Fire 2017 Grant ($5,047.50) has been sent in for approval. No word as of June 15th. Training: Major trainings have been completed, continuing with the usual in house summer trainings. Engine Updates: CHP annual vehicle inspection has been completed. Only two (2) vehicles had minor issues. Discovered a minor air leak in #9475 and it has been fixed. Also, CHP suggested replacing the front tires on #9475. There was an excess play in one of the steering joints on #9423. The part needed to cure the issue has been ordered. CHP will certify engine #9423 after the steering joint has been fixed. CHP did not red tag any of the vehicles. Station 1: The 8 foot florescent overhead light units in the original engine bay area are outdated. As of June 15th only one of the unit is functional. Current Electric ($1,000.00) will install LED lights as soon as his schedule permits. Station 2: As of June 15th received one (1) bid for the asphalt seal coating project. The dead line for sealing bids is June 23rd. The approval (May 18, 2017) amount by the Board is not to exceed $7,000.00. Conferences: EMS Chico conference will be held in November 2017 and the Reno Fire Show will be held in November 2017. No additional conference scheduled as of June 15th. Plank/Dig It: Plank has filed to split off a portion of one of his two parcels, which were annexed in the fire district back in 2007. Pulled out the annexation agreement which clearly states a separate parcel tax will be charged for the new created parcel. The confusion arrives regarding recalculating the future parcel tax on the assisting parcel, which will decrease in value, and the new created parcel. Josh Nelson, attorney, is reviewing the annexation agreement to determine the correct formula for future charges going forward. Josh Nelson suggested creating a Community Facilities District. Heard from Mr. Plank (Tennessee) and he will be in this area in 30 to 60 days and will schedule a meeting. Josh Nelson will send paperwork regarding creating a Community Facilities District for review. Denisce asked if a board member should be present at the meeting. Any board member (not a quorum) is welcome to be present, but the final approval/consideration will be presented to the Board collectively. No updates as of June 15th. Bike Race: “Lost and Found” bike race on June 3rd was a great success. An estimation of 1,000 participants. Forty (40) people with minor injuries and two (2) needed an ambulance. The Tour De Manure bike race is schedule for June 17th. Sierra Fire Department sponsors the annual event.

2017-2018 Preliminary Budget: George suggested to budget $1,500.00 for the proposed antenna installation at Station 1. Presently, the antenna is located at the Nervino Airport. Fran will adjust the final budget. George Bundy motioned to approve the 2017-2018 Preliminary Budget and Donald Ball seconded, all in favor. Motion passed. Fran will place approved preliminary budget notice in the Portola Reporter on June 21st.

CSDA Board of Directors 2017 Election: Candidates: Fred Ryness, Rex Bohn and Jack Hathaway. Board discussed the candidates’ information sheets. George motioned to elect Rex Bohn for Region 1, Seat C for CSDA Board of Directors and Deniscse seconded, all in favor. Motion passed. George Bundy will sign ballot.

Policies & Procedures – 3090 Record Retention: Greg mentioned (May 18th) a lot has changed since the Board adopted the # 3090 Record Retention’s policy in 2009. Suggested to have Josh Nelson, attorney, to review and update #3090 record retention’s policy to today’s required legal standards. Denisce motioned (May 18, 2017) to authorize Josh Nelson, attorney, to review and update #3090 Record Retention’s policy and Donald seconded, all in favor. Motioned passed. No updates as of June 15th.

Create a Community Facility District – Plank/Dig It: Rolled over. Refer to Chief’s report under Plank/Dig It for previous information. No updates as of June 15th.

USDA Loan Request – Station 1 Renovation & Asphalt: Received an asphalt quote from Kustom Koating. Pending quote from Advance Asphalt. Upon receipt will be able to proceed with the USDA loan request.

Slip in Unit (Pump) #9472 – Bids: Rolled over. No updates as of June 15th. Will move to “Old Business”.

Enclosure for Generator: Rolled over. No updates as of June 15th. Will move to “Old Business”.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Directors’ Reports: George Bundy – None: Denisce Downs – None: Donald Ball – None; Stephen Waldeck – Absent and Peggi Vernon – None.

Old Business: NIMS Requirement IS100 and IS700: Denisce Downs, Donald Ball and Peggi Vernon. Received Peggi Vernon’s IS 100: Form 700 (2016 Statement of Economic Interest): - Received Peggi Vernon’s Asphalt Sealer – Sta 2: Refer to Chief’s Report under Station 2.

New Business: Next Board Meeting July 20, 2017 at 6:30 p.m.

Adjournment: Adjourned at 7:16 p. m. George motioned to adjourn and Denisce seconded, all in favor. Motion passed. George announced to the public the Board will reconvene to a closed session to discuss Performance Evaluation & Wage Increase for Ed Dillard.

Performance Evaluation & Wage Increase for Ed Dillard: Reconvene at 7:22 p.m. Discussion followed. Denisce motioned to adjourn at 7:52 p.m. and Donald seconded, all in favor.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON June 15, 2017 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for June 15, 2017.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________

Peggi Vernon: ___________________________________Date: _________________