DRAFT

Minutes for May 19, 2016

Beckwourth Fire District

Meeting called to order at 6:30 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Joseph Gottas, Donald Ball, M.D.(absent) and Stephen Waldeck Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Public: Dwight Ceresola and Trina Salmon.

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on April 21, 2016. Denisce motioned to approve Minutes for April 21, 2016 and Joseph seconded, all in favor. Motion passed.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of April, 2016. Joseph motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of April, 2016 and Stephen seconded, all in favor. Motion passed.

PUBLIC COMMENT: None

Consent Agenda Items: None

Secretary’s Report: Fran picked up 3 lilacs for the park area at Station 1. Sent the airport hangars (28) list to the County on May 10th, due by June 15th. This is Beckwourth Fire District’s third year forwarding the list to the County. List included parcel taxes for 3 years on each hangar, which totals $5,149.00 for all three years. Working on the preliminary budget for the 2016/2017 fiscal year. Preliminary budget will be on the June’s agenda. FASIS sent the 2014/2015 workman’s compensation final audit adjustment invoice in the amount of $4,706.00. Majority of the adjustment has to do with strike team pay during 2014/2015 fiscal year.

Chief’s Report: Cal Fire 2015/2016 Grant: Approved for $4,644.25. Received all items ordered but pending four 1” x 100’ hoses. Still waiting for delivery with an end date of June 30th. FEMA BEC Grant for air compressor replacement was sent January 7, 2016. No word. Anticipating it will take about one year. FEMA BEC Grant initiated by Loyalton Fire Department for a multi agency radio grant was sent January 15, 2016. May install a VHF repeater. No word. Anticipating it will take about one year. If approved the Board would need to discuss the option to participate and share cost. Training: S-270 Basic Air Operations is tentatively schedule for the end of June. The high school IS-100, IS-200 classes have been completed. The basic field day was completed on May 1st and was combined with the local fire fighters’ field day coordinated by Beckwourth Fire District and USFS. Larry Wright, division chief, completed the last hired vendor class (17) on May 14th. Care Flight had an open house on May 16th and was hosted by Beckwourth Fire District. The meeting room was packed with multi local agencies participation. Engine Updates: Mentioned the 2006 Ford Expedition #9400 has been paid off and wanted the Board to consider replacing #9472, which has 222,000 miles. Replaced the drive axle tires (8) on #9431. #9473 needs to be driven to Reno for a computer glow plug analysis. McCollum inspected the glow plug issue but was unable to diagnose the problem. Station 1: Engineer renovation plans for the bay doors have been given to the County’s planning department and waiting for the permit. Engineer needs a signature on a form and will stop at Station 1 for Greg’s signature. Park/Lawn will be handled internally by the staff. Greg handling the sprinkler system and grass. Don Bliss is handling the horse shoe area. Fran is purchasing shrubs and flowers. Item #14 has been placed on the agenda for the Board’s consideration, an addition/closure/laundry room for Station 1. Snow/rain problem causing damage to the siding and at one point this winter there was water seepage in the engine bay area. Conjunction with fixing the exterior building problem an OSHA requirement can be remedied, cleanliness of the turnouts (contamination). By enclosing the area and renovating the enclosure into a laundry area would resolve both needs. Ads (2) have been posted in the Portola Reporter but no one responded, so at this point will directly solicit builders for bids. At that point the board will have an opportunity to discuss/consider project. Denisce suggested a shower to be installed. Joseph thought that was an excellent idea since this location if going to be an evacuation center. Joseph also suggested cots. Station 2 – Property: Considering motion sensors in the hallway, rewire overhead lights on separate switches and install fan to circulate air. Pending. Deposition: Handled deposition on May 10th in Reno regarding Valley View fire (July 5, 2014). Greg suggested in the future too consider having legal counsel present. Sheriff Investigation: Greg informed the Board that multiple accusations against the fire department have been directed to the sheriff department, such as; trespassing, building without a permit and etc. Sheriff department is investigating these unwarranted accusations. Lost & Found Bike Race: Race is scheduled for June 4th. Greg & Don Bliss will be meeting with the organizers on May 24th for a briefing.

2016/2017 Co-Op Building Rental – Grizzly Station 2: Fran and Greg did a cost analysis (2014 & 2015) for Station 2 and it worked out to be approximately $4,800.00 per year. Beckwourth Fire District does not generate revenue it is more of a courtesy to USFS to cover cost. Denisce motioned to approve the proposed 2016/2017 Co-Op Building Rental for Station 2 for $4,800.00 per year and Joseph seconded, all in favor. Motion passed.

USFS Office Rental at Station 2: Fran called local realtors and got an average local charge for office space. The average is $1.30 per square foot and the office at Station 2 is 90 square foot, which computes to $117.00 per square foot per month. Denisce pointed out that does not include utilities which is independent from the monthly rental fee. USFS proposed $338.40 per year or $28.20 per month. George mentioned the USFS are excellent tenants and their present is invaluable. They perform general maintenance, landscaping projects, clearing brush and respond to fire calls when available. Denisce motioned to approve the rental of the office at Station 2 to USFS for $50.00 a month and Joseph seconded, all in favor. Motion passed. Board members will revisit in a year. Fran will have the phone line disconnected if the USFS accepts the offer.

Parcel Tax Reimbursement of 3 not 5 Parcels – Ceresola – Roll Call Vote: Dwight Ceresola expressed there were a number of parcels/APNs (025-030-043-000, 025-060-044-000 & 025-030-042-000) that were not submitted for annexation; and what justification does the District have to add and charge a parcel tax on those APNs that were not listed or did not exist prior to the annexation. Dwight Ceresola asked the Board if anyone needs to recuse herself/himself regarding this appeal. No one on the Board felt he/she had a conflict of interest. A overhead presentation was given by Greg, which clarified/justified why the APNs were included in the Beckwourth Fire District’s parcel tax list to the County. Greg stated the property owner is responsible to provide/create a map of the property the owner wishes to annex in the District. The District does not provide the survey map. The County creates new TRA#s based on the amount charge by the District, which the property owner agreed to before finalization. Any parcel, a portion of a parcel or newly created parcel in a newly created TRA may be charged. A parcel could consist of 1000 acres, 100 acres or ½ acre, and are charged the same regardless of size. A parcel (APN) can be located in two separate TRAs but the portion that is located in a TRA that has a parcel tax will be charged. Parcel numbers (APNs) change periodically that is why with annexations the County does not go by parcel APNs but by the survey map, which is provided by the property owner. The property owner is responsible to pay the parcel tax regardless of the APN because the number can be changed by the County for a variety of reasons (splits, combine & etc). Dwight Ceresola suggested continuing the appeal at the next board meeting to give him time to review his submission documents. George stated the Board is not going to continue this issue because it has been discussed at length and explained at numerous board meetings. Parcels (APNs) that are located in a parcel tax TRA the property owner’s responsibility is to pay the parcel tax. Three options: 1. Consolidation 2. De-annexation 3. Pay the tax. Dwight Ceresola stated he thought about de-annexing or contesting the amount being taxed. George motioned to deny Dwight Ceresola’s appeal and Joseph seconded, all in favor. Also, Fran took a roll call vote: George – yes, Joseph - yes, Stephen – yes, and Denisce – yes. Denial passed without objection.

Enclosure for Generator: Rolled over.

Station 1 Renovation – Addition/Closure/Laundry Room: Rolled over. Also refer to chief’s report under Station 1.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Directors’ Reports: George Bundy – None; Stephen Waldeck – None; Joseph Gottas – None; Donald Ball – Absent: Denisce Downs: Denisce mentioned she has been receiving follow up emails from Portola Fire Department and Eastern Plumas Fire Department inviting her to attend their upcoming meetings. Denisce asked if the Board would like her to attend, and she would report back. All agreed. George offered to attend the meeting on May 24th with Denisce. Greg met with Ron Jacobson, Jr., the new fire chief for Portola Fire Department and offered the Beckwourth Fire Department’s guidance/help.

Old Business: NIMS Requirement: Denisce: IS100 (certificate) and completion of IS700. Donald Ball: IS100 & IS700: Took both tests but was unable to print certificates. 2015 Form 700 (Statement of Economic Interest): Donald Ethics Class: Donald Bay Doors – Update: Refer to Chief’s report under Station 1. 18+- Acres at Station 2: No Updates

New Business: Next Board Meeting June 16, 2016 at 6:30 p.m.

Adjournment: Adjourned at 7:40 p. m. Denisce motioned to adjourn and George seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON May 19, 2016 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for May 19, 2016.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Joseph Gottas: __________________________________ Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________