Minutes for April 21, 2016

Beckwourth Fire District

Meeting called to order at 6:30 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Joseph Gottas (6:33), Donald Ball, M.D. and Stephen Waldeck Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Fire Fighter: Jennifer Langston Public: Dwight Ceresola, Michael Sanchez and Cindy Peteini

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on February 18, 2016. Donald motioned to approve Minutes for February 18, 2016 and Stephen seconded, all in favor. Motion passed.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of February, 2016 and March, 2016. Joseph motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of February, 2016 and for the month of March, 2016 and Denisce seconded, all in favor. Motion passed.

PUBLIC COMMENT: None

Consent Agenda Items: None

Secretary’s Report: Fran pointed out the historical display case in the meeting room. The display case was moved from the engine bay and repainted by Don Bliss, and all the artifacts were donated from Beckwourth Fire District, Don Bliss, division chief, Greg McCaffrey, chief, and Jerry McCaffrey. First part of May the April’s report from the County should reflect Beckwourth Fire District’s receipt of 45% of the 2015/2016 property taxes and parcel taxes paid. Heard from Golden State requesting estimated proposed wages for the 2016/2017 fiscal year to calculate the annual premium for workers’ compensation. The workers’ compensation premium for Beckwourth Fire District’s strike team pay will be calculated at the end of each fiscal year. It will give the District a better insight for the additional cost. “Servpro” donated the February’s office flood clean up (time & equipment). Also, in March “Servpro” donated the cleaning of the carpet in the office area and meeting room area. Checked with Plumas-Sierra REC and the generator does not need to be registered with them. Indicated the generator needs double poles and double pull switches, which it has. Received Form 700 (Statement of Economic Interest) from George and Joseph. George, Stephen and Fran completed an ethics training class.

Chief’s Report: Cal Fire 2015/2016 Grant: Approved for $4,644.25. Received all items ordered but pending four 1” x 100’ hoses. FEMA BEC Grant for air compressor replacement was sent January 7th. No word. Anticipating it will take about one year. FEMA BEC Grant initiated by Loyalton Fire Department for radios was sent January 15th. No word. Anticipating it will take about one year. If approved the Board would need to discuss the option to participate and share cost. Training: EMS/1st Responder Class has been completed. There were approximately 28/30 local participates, which consist of 5 different local fire departments and 2 forest service personnel (Plumas/Tahoe). Care Flight taught the OB class. S-200 training for initial attack IC (incident commander) has been completed. Class was taught by Don Bliss, division chief, at the USFS’ Nervino station. S-700 training for basic air operations will be scheduled for the spring. The high school IS-100, IS-200 classes have been completed. The basic field day has been scheduled for May 1st ,and will be combined with the local fire fighters’ field day coordinated by Beckwourth Fire District and USFS. Redding EMS conference is scheduled for April 23rd and George, Greg, Ed, Leslie and Bruce will be attending. PCSDA scheduled a mini seminar dealing with SB 272 bill and hosted by Streamline on April 20th and Greg and Fran attended. SB 272 is a bill that requires all local government agencies to create an Enterprise System Catalog of every computer system they use that tracks information related to the public. Streamline pulled up Beckwourth Fire District’s website for reference. Larry Wright, division chief, completed two hired vendor classes (March 25th & April 15th) and the next class is scheduled for May 14th. Engine Updates: Mentioned the 2006 Ford Expedition #9400 has been paid off and wanted the Board to consider replacing #9472, which has 222,000 miles. Replaced a dried “O” ring in the AC and performed a successful pump test on #9476. 9476 is ready for the upcoming fire season. Engines 9473, 9476 and 9432 (water tender) all passed CHP inspection. Recommended replacing drive axle tires (8) on #9431. Greg called Les Schwab and was quoted ($5000). Joseph suggested calling a number of dealerships for quotes. Station 1: Engineer renovation plans for the bay doors have been given to the County’s planning department and waiting for approved permit. Park/Lawn will be handled internally by the staff. Greg handling the sprinkler system and grass. Don Bliss is handling the horse shoe area. Fran is purchasing shrubs and flowers. A couple of items have been placed on the agenda for the Board’s consideration, an addition/closure for Station 1 and a washing machine. Snow/rain problem causing damage to the siding and at one point water seepage in the engine bay area. Conjunction with fixing the exterior building problem a OSHA requirement can be remedied, cleanliness of the turnouts (contamination). By enclosing the area and renovating the enclosure into a laundry area would resolve both needs. Ads (2) have been posted in the Portola Reporter but no one responded, so at this point will directly solicit builders for bids. At that point the board will have an opportunity to discuss/consider project. Station 2 – Property: Considering motion sensors in the hallway, rewire overhead lights on separate switches and install fan to circulate air. www.beckwourthfire.com: Positive feedback on updated website. Deposition: Scheduled for May 10th in Reno regarding Valley View fire (July 5, 2014).

Policy #3014 Dispatch Services Complaint Procedure: Document was prepared by Joshua Nelson, attorney, with a few internal modifications. Joseph motioned to approve/adopt policy #3014 Dispatch Services Complaint Procedure and Denisce seconded, all in favor. Motion passed.

Policy #1050 Copying Public Documents: Denisce motioned to approve/adopt revised policy #1050 Copying Public Documents and changing the wording of “down payment charge” to “an estimated deposit may be charged” and Joseph seconded, passed without exception. Motion passed.

Policy #1020 Conflict of Interest: Learned at the ethics training on March 23rd a resolution for conflict of interest needs to be updated every even year. Denisce motioned to approve/adopt revised policy #1020 Conflict of Interest and Donald seconded, all in favor. Motion passed.

Resolution #2016-001 Conflict of Interest: Joseph motioned to approve Resolution #2016-001 Conflict of Interest and Stephen seconded, all in favor. Motion passed.

Policy #5010 Board Meetings: Denisce motioned to approve/adopt revised policy #5015 Board Meetings changing the election of officers to January instead of December and Donald seconded, all in favor. Motion passed.

Policy #2280 Employee Usage of Tools and Equipment: Denisce motioned to approve/adopt revised policy #2280 Employee Usage of Tools and Equipment and Donald seconded, all in favor. Motion passed.

Policy #3010 Memorandum of Understanding for Personnel Sharing By and Between the Beckwourth Fire District and Department: MOU was prepared by Joshua Nelson, attorney. Deployment of engine #9476 with a strike team, which may consist of firefighters from different local fire departments. Donald motioned to approve/adopt policy #3010 Memorandum of Understanding for Personnel Sharing By and Between the Beckwourth Fire District and Department and Denisce seconded, all in favor. Motion passed without objection.

Policy #3012 Memorandum of Understanding for Equipment Sharing By and Between the Beckwourth Fire District and Borrower: MOU was drafted by Joshua Nelson, attorney. Joseph motioned to approve/adopt policy #3012 Memorandum of Understanding for Equipment Sharing By and Between the Beckwourth Fire District and Borrower and Stephen seconded, all in favor. Motion passed without objection.

2015/2016 & 2016/2017 Audit Contract – Robert Johnson: The audit contract was discussed and approved at the February’s board meeting but a motion wasn’t address. Denisce motioned to approve Robert Johnson’s 2015/2016 & 2016/2017 audit contract for $4,300.00 and Stephen seconded, all in favor. Motion passed.

Injury & Illness Prevention Program (IIPP) Policy, Appointments and Possible Board Member Appointment: Mark Marshall and his assistant, Walter Michael, from Golden State reviewed and critiqued Beckwourth Fire District’s primary IIPP on April 7th. Mark Marshall went through the drafted IIPP line by line and made corrections, additions and deletions. Joseph motioned to approved/adopt the IIPP (OSHA requirement) as written and Donald seconded, all in favor. Motion passed. Donald motioned to appoint Jennifer Langston (firefighter) as the District’s Safety/Loss Prevention officer and Stephen seconded, all in favor. Motion passed. Donald motioned to appoint a Safety/Loss Prevention committee consisting of Jennifer Langston, Safety/Loss Prevention officer, Greg McCaffrey, Fire Chief/Risk Manager , Fran Zeits, staff and Joseph Gottas, board member with an alternate board member, George Bundy, and will meet regularly and George seconded, all in favor. Motion passed.

Donation to the Beckwourth Fire Department: Denisce motioned to donate $500 to the Beckwourth Fire Department and Stephen seconded, all in favor. Motion passed.

Enclosure for Generator: Rolled over.

Station 1 Renovation: Rolled over. Also refer to chief’s report under Station 1.

Washer: Rolled over

Performance Evaluation – Chief: Chief’s evaluation was discussed and approved as written at the February’s board meeting but no motion was made. Joseph motioned to approve the chief’s evaluation as written and Donald seconded, all in favor. Motion passed.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Directors’ Reports: George Bundy – None; Stephen Waldeck – None; Joseph Gottas – None; Denisce Downs – None; Donald Ball – None.

Old Business: NIMS Requirement: Denisce: IS100 (certificate) and completion of IS700. Donald Ball: IS100 & IS700: Took both tests but was unable to print certificates. 2015 Form 700 (Statement of Economic Interest): Donald Ethics Class: Donald Bay Doors – Update: Refer to Chief’s report under Station 1. 18+- Acres at Station 2: No Updates

New Business: Next Board Meeting May 19, 2016 at 6:30 p.m.

Adjournment: Adjourned at 7:42 p. m. Denisce motioned to adjourn and Donald seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON April 21, 2016 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for April 21, 2016.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Joseph Gottas: __________________________________ Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________