Minutes for January 18, 2018

Beckwourth Fire District

Board Meeting called to order at 6:30 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Donald Ball, M.D. Peggi Vernon & Dwight Ceresola. Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Public: John Reynolds (Grizzly Ranch) and Floyd Meyers (FF/EMT)

The Pledge of Allegiance: Recited by all.

Board Members Elected – Oath: Donald Ball, M.D. (Dec. 1, 2017 – Dec. 3, 2021), Peggi Vernon (Dec. 1, 2017 – Dec. 6, 2019) and Dwight Ceresola (Dec. 1, 2017 – December 3, 2021) all recited the oath for the office of Board Member for Beckwourth Fire District. Fran handed Dwight Ceresola the “New Board of Directors Orientation” package.

Approval of Minutes for the Board Meeting held on November 16, 2017. Denisce motioned to approve Minutes for November 16, 2017 and Peggi seconded, all in favor. Motion passed. December 21, 2017 meeting was canceled. On the agenda it indication that November 16, 2017 was a “Special” board meeting. Fran will correct to a “Regular” board meeting. Dwight Ceresola pointed out the “draft” minutes for November 16, 2017 stated approval for November 16, 2017 and should read approval of minutes for October 19, 2017. Fran will correct before signatures.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of November, 2017 and December, 2017. Denisce motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheets for the months of November, 2017 and December, 2017 and Donald seconded, all in favor. Motion passed.

PUBLIC COMMENT: None

Consent Agenda Items: None

Secretary’s Report: Fran handed out the Statements of Economic Interests (Form 700) Annual Statements. All board members, Greg McCaffrey and Fran Zeits received a packet. Due date is April 1, 2018. Updated rooster was given to all.

Chief’s Report: Cal Fire 2017 Grant ($5,047.50) has been awarded, with no equipment denials. Ordered 80%-90% of the items. Pending two (2) CO gas detectors. Greg applied for an additional $4,580.63 and was awarded $438.75 for additional boots, which have been ordered. Training: Class for emergency medical responders and recertification for EMTs and paramedics started January 15th. Engine Updates: Need front tires for #9475, which is on the maintenance list for this fall. Still pending. Greg, informed the Board the replacement vehicle he was considering for #9471 was sold. Lot of local interest in vehicle #9471. #9476 needs a new clutch. Station 1: The eight (8) foot florescent overhead light units in the original engine bay area have been replaced by Current Electric. Greg and Dustin installed the security cameras. All are functional, except one. Need and will order an additional camera for the engine bay. Fran received a new computer. A new laptop has been ordered for the meeting room. Station 2: The floors at Station 2 have been restored. Forest Service personnel painted the walls as promised. Conferences: Annual Corning conference will be sometime this summer. Airport: Working with the County and Care Flight regarding the fueling areas, which are within the District. Inspected the Jet-A gas tank, which was converted from the existing AV gas tank, and the new installed AV gas tank. State Fire Marshall manual states a fusible link needs to be installed, which a door will collapse automatically when needed if fire is present. Neither tank has a fusible link, but both entities will cure. Rechecked the Care Flight fueling area and it passed all requirements. The airport fueling area is still pending. Nothing has been done. Vacation: Greg had a great time. Annexation McCarty: Recently purchased property just outside of the Goodwin Ranch, and it falls into Sierra Valley Fire (ISO 10) District, but she is interested in annexing into the BFD because her home owner’s insurance premium would greatly be reduced from $1,800.00 to $650.00. Grizzly Ranch Community Services District: The ranch consists of 5 entities: Home Owners Assoc., CSD, GRI, Golf Course and Conservancy. John Reynolds stated Grizzly Ranch has been designated as a “Firewise” community for the last two (2) years. John Reynolds brought in a few booklets of “new standards” that were adopted, published and sent to all home owners in the Grizzly Ranch facility. Giving Grizzly Ranch more authority and ability to enforce the new standards. The BFD will be more involved in new construction preplans, working jointly with Grizzly Ranch. John Reynolds suggested interfacing directly with CCR, especially now, when plans are being revised. County: Met with the auditor yesterday regarding UI status, which at this time BDF is under the county’s umbrella. The County pays 100% of unemployment benefits. Fran and Greg feels it would be more beneficial to handle our own, which means BFD would pay 6.2% on the first $7,000.00 of each employee paid in a given year. Fran will register at the EDD office. An analysis comparing the two (2) options will be prepared for the next board meeting. Correspondence: Greg shared a large envelope of “thank yous” from elementary school kids thanking the department for saving their schools and homes. Schools were located in the Thomas Fire area. The BFD was honored with a “Proclamation of Appreciation” from the City of Portola for covering medicals calls for the City of Portola. Denisce and George both were present and honored. George was honored with an award of recognition for twenty (20) years of outstanding community service from the Beckwourth Fire Department at the Christmas party. George was overwhelmed and honored to be part of the District.

Appointments – Chairman & Vice Chairman: George opened the floor for nominations for Chairman and Vice Chairman. Denisce motioned to keep the positions as is. George Bundy as Chairman and Denisce Downs as Vice Chairman. Roll call vote was taken: George Bundy - Yes; Denisce Downs – Yes; Donald Ball – Yes; Peggi Vernon – Yes; Dwight Ceresola – Yes. George Bundy is the 2018 Chairman and Denisce Downs is the 2018 Vice Chairman for the Beckwourth Fire District.

Purchase Computer/Laptop for Meeting Room: Computer was delivered today, and laptop ordered.

AFG Assistance to Firefighters Grant: Shirley Nelson-Grant Writer: Grant covers 95% of the project if approved. Shirley Nelson’s cost is $2,000.00. Window is open until Feb. 2nd. Ms. Nelson feels comfortable regarding the tight time frame. Station 1 renovation (laundry & shower room), asphalt and enclosure for generation will cost at least $200,000.00, which BFD’s commitment would be $10,000.00. George stated it would be a good return on the investment. George motioned to approve the $2,000.00 for the grant writer and Donald seconded. Motion passed. Dwight abstained. Dwight, feels in the motion it should have been stated that if the grant writer does not meet the dead line date the BFD’s payment of $2,000.00 will be returned. All agreed with that statement and Fran will follow up with the grant writer to have her put that in writing in the contract. Dwight voted yes with the additional verbiage added to the original motion. Motion passed with follow up and confirmation.

Robert Johnson Audit Report: Fran informed the Board a correction under the “Report on Accounting Controls and Procedures” should be address. The error is not the auditor’s but my answer when the auditor addressed it. At the last audit the auditor recommended the District prepare a journal entry for submission to the Auditor-Controller’s office to record the donation of non-cash property. The form was developed but didn’t recall at the time. Another concern with the report it states the management’s discussion and analysis is not a required part of the financial statements but is supplemental information required by the government auditing standards Board. Management has elected to omit the management’s discussion and analysis. Fran will follow up with the auditor’s office regarding this statement that management elected to omit. Rolled over until the next board meeting (2-15-2018)

Update Authorized Signatures: Denisce motioned to approve authorized signatures (George Bunday, Denisce Downs, Donald Ball, M.D., Peggi Vernon, Dwight Ceresola, Greg McCaffrey and Fran Zeits) to sign vendor claims and George seconded. Motion passed. Vendor claims require three signatures.

USDA Loan Request – Station 1 Renovation, Asphalt & Enclosure for Generator: Pursuing the AFG Assistance to Firefighters Grant. Refer to #13

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Safety Officer’s Report: None

Directors’ Reports: George Bundy – None; Denisce Downs – Informed the Board and the public the Beckwourth Sewer District increased the monthly sewer rate by 1000%. No justification for increase was given to the residents of Beckwourth . Donald Ball – None; Peggi Vernon – None; Dwight Ceresola - None.

Old Business: NIMS Requirement IS100 and IS700: Denisce Downs (IS100 & IS700), Donald Ball (IS100 & IS700) and Peggi Vernon (IS700) pending.

New Business: Next Board Meeting on February 15, 2018 at 6:30 p.m. Dwight Ceresola Requirements: Ethics Class, IS100 and IS700. Renewals Ethics Class: George Bundy , Peggi Vernon and Fran Zeits Closed public session at 7:48 p.m. and reconvene for closed session at 7:52 p.m.

Closed Session: Property – Station 2: 4076 Grizzly Rd: Rolled over for further information. Dwight wanted the staff to verify the zoning restrictions, if any, connected to the proposed parcel. Rolled over for the next board meeting (2-15-18) Replacement of #9471: Pending vehicle had been sold so no action was taken Results of the closed session - no public was present.

Adjournment: Adjourned at 8:05p. m. Denisce motioned to adjourn and Peggi seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID BOARD MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON January 18, 2018 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for January 18, 2018.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Peggi Vernon: ________________________________Date: _______________

Dwight Ceresola: ___________________________________Date: _________________