DRAFT

Minutes for May 17, 2018

Beckwourth Fire District

Board Meeting called to order at 6:32 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Donald Ball, M.D., Peggi Vernon & Dwight Ceresola. Chief: Greg McCaffrey Admin. Assistant/Board Secretary: Fran Zeits Public: Karen Partlow, Cindy Taylor, Jeff McCollum, Brett & Noel Gibford, Paul Roen, Jane Roberti, Mike & Susan Yauken; Carolyn Shipp, Reporter; Division Chief: Don Bliss

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on April 19, 2018. Denisce motioned to approve Minutes for April 19, 2018 and George seconded, all in favor. Motion passed.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of April 2018. Denisce motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of April 2018 as presented and Donald seconded, all in favor. Motion passed.

PUBLIC COMMENT: Before opening “public comment” segment George addressed the public reiteration that each constituent will be allow five (5) minutes to address the Board. Brett Gibford had questions regarding BFD’s billing process and Lafco annexation procedures. Greg’s suggestion was to set an appointment and he would be glad to address all the items on the list that was given to the Board. Denisce informed the public there will be a Lafco meeting at the church in Beckwourth covering the annexation procedures on June 11th at 4:00 – 4:30 p.m. but was not sure of the exact time. George gave an update on the independent investigation regarding the Industrial Way Fire. Questions were asked but unanswered. Statements voiced but not resolved. George suggested unanswered questions and concerns should be addressed by contacting the attorneys representing the parties for answers. Dwight mentioned he spoke to the attorney, whom is jointly involved with the investigation, and was told BFD will receive a summary review upon completion of the investigation. George was never told that in his conversations with the private investigator nor the attorney. A question was asked regarding the Salem fire and George stated that is an agenda item that will be discussed and will be addressed. Public comment will be allowed.

Consent Agenda Items: None

Secretary’s Report: Researched the issue mentioned at the April 19th board meeting regarding the location of the BFD’s by laws. Called the County and there are no records. Contacted the Secretary of State Office and checked three (3) separate departments and no records were found. Received a $1,000.00 from GSRMA, which has a subsidy reimbursement program (educational & training seminars) for its members. Newspaper ad for #9471 was not published in the May 19th Portola Reporter but targeting for May 23rd. Received photos from Dwight on May 9th, which were presented (public record) at the March 15th board meeting. Circulated the photos, and if anyone wanted a copy should see Fran after the meeting. Handed Dwight a CD of the photos in Greg’s presentation at the March 15th board meeting as requested. Informed the board members that the County auditor’s office called addressing Dwight requesting items pertaining to the District, such as, monthly financial reports from January 2017 thru May 2018. Informed Dwight the District has all the records at Station 1 and should obtain district’s records directly from the District. Denisce stated there is no cost for a board member to obtain copies. Fran stated the monthly report information from the County is transferred to the expenditures, revenue and balance sheets for each monthly board meeting, a different format. Fran stated individual board members have no authority and concerns should be shared with the whole board and act as a unit. Board meeting packages for review before the meeting (5-17-18) contained pertinent paid employees’ information, and documents were pulled, with one exception. Dwight pickup his package Monday afternoon. Because of the animosity between some of the board members Fran felt extremely uncomfortable and typed up a statement for Dwight’s signature. Statement read: “I acknowledge that by accident/mistake I received personnel documents disclosing pertinent personal information for Gregory McCaffrey, Edward Dillard and Frances Zeits. I haven’t used/shared any of the information and will not use/share any of the information in the future.” Dwight Ceresola signed the statement and the statement was signed by two (2) witnesses and witnessed by the constituents/public at the forum.

Chief’s Report: Cal Fire 2017 Grant ($5,047.50) invoices has been sent in for closure/reimbursement. Update: Received reimbursement check. The second Cal Fire 2017 Grant ($438.75) invoices has been sent in for closure/reimbursement. Update: Received reimbursement check. Applied for Cal Fire 2018 Grant ($5,035.00). Pending. Training: Operational Refresher training is in process. Engine Updates: Need front tires for #9475, appointment has been scheduled. Haven’t received any bids for #9471 from any local fire departments and will place an ad in Portola Reporter. Fran has it scheduled for May 23rd. If no local bids are received will list it on the internet. #9462 is in limited service, pending radio. Ordered radio and bed lining, once installed, #9462 will be in full service status. CHP annual vehicle inspections schedule for May 21st. Radio frequencies are updated. Station 1: FEMA/AFG Grant (Jan. 18, 2018 -laundry room), waiting for answer, which will take six (6) months or more. Station 2: Nothing to report. Conferences: Annual conferences will be sometime this fall. Corning in October and Chico in November. Airport: Greg has been working on installing address signs on the hangars located at the airport for three (3) years. Greg met with the new County facility manager (Kevin Correira), Becky Heron and Becky Osborn and all agreed to issue assign address numbers and upon receipt will install reflective number signs. Update: The County has issued addresses for all the hangars and will send out notices to inform the owners that the BFD will be ordering/installing the address signs. Update: Received the address signs and will install. One hangar owner picked up his sign and will be installing. Grizzly Ranch Hydrant MOU: Met with Grizzly Ranch CSD, and BFD’s attorney, Josh Nelson, is in the process of drafting the MOU. Funeral Coverage: Covering for Plumas Eureka Fire Department on June 9th funeral for Tom Forster. Shared a letter from Ventura Fire Department with the Board thanking our fire fighters for working side-by-side during the Thomas Fire.

Resolution 2018-002 – Conflict of interest: George motioned to approve Resolution 2018-002 and Donald seconded. Motion passed without objection.

Policy and Procedures #2170 Performance Evaluation: Greg made the necessary corrections to the present #2170 Performance Evaluation with revisions from the attorney. All board members had a chance to review and felt comfortable with the updates. George motioned to approve #2170 Performance Evaluation with the revisions from BFD’s counsel and Denisce seconded. Motion passed without objection. Refer to April’s 19th minutes warranting revisions to policy #2170.

Policy and Procedures #2130 Pay Periods: Regarding Advance Paid: Greg stated the language/thermology from the attorney’s office was been added to update the policy. George motioned to approve #2130 Pay Periods including advance paid language/thermology as written and Donald seconded. Motion passed without objection. Refer to April’s 19th minutes warranting revisions to policy #2130. Don Bliss suggested that under 2130.3 it should read Strike Team Pay/Single Resource Overhead. Adding “Single Resource Overhead” would eliminate any confusion. The Board and Greg will take that under consideration.

Policy and Procedure #2304 Mechanic on Call: George motioned approve #2304 Mechanic on Call and Denisce seconded. Passed without objection. Added 2304.7.4 - Respond on any, and all calls while on duty.

Replacement – Air Compressor(trucks/tools) Station 1: Greg informed the Board the air compressor at Station 1 needs to be replace. Greg will order the compressor through O’Reilly’s and no vote was taken because the cost would not exceed Greg’s limit.

Review Billing Policy Pertaining to Structure Fires within the BEC Fire District: Rolled over pending documents relating to BFD’s billing process for in the district and out of the district.

Battalion Chiefs’ Reports: None

Division Chief’s Report: Don Bliss was still concern with Dwight’s comment at the April 19th meeting pertaining to the Ponderosa Fire on August 28, 2015. Implying that BFDept. personnel were acting unsafely. Don reiterated that the BFDept. fire fighters are trained and adhere to safety protocols. Dwight stated photos in the newspaper and partaking in a discussion that night after the fire, safety was a concern. One concern was the safety officer’s lack of training. No one on the BFDept was assigned as the safety officer.

Safety Officer’s Report: None

Directors’ Reports: George Bundy – George reiterate that board meeting packages will be available Tuesday thru Thursday before scheduled board meetings between the hours of 8 a.m. and 12:00 noon. Also, documents are available on the website at www.beckwourthfire.com. Denisce Downs – Denisce asked Dwight directly what brown act violations were submitted to the FPPC. Denisce would like for Dwight to work with the Board, and if there are concerns he should bring them to the Board’s attention to be resolved, if necessary. We are all volunteers and we learn as a team. We don’t have a legal counsel present at meetings, so we learn and help each other together. The animosity projected towards the department and district is overwhelming and it is extremely uncomfortable. Fran asked Dwight which issue did he reported to the FPPC that had been resolved. Policy and Procedures #2170 Performance Evaluation, which was revised/approved tonight. Donald Ball – None; Peggi Vernon – None; Dwight Ceresola - None.

Old Business: NIMS Requirement IS100 and IS700: Denisce Downs (IS100 & IS700), Donald Ball (IS100 & IS700) and Peggi Vernon (IS700) and Dwight Ceresola (IS 100 & IS 700). Ethics Class Renewals: George Bundy, Peggi Vernon and Fran Zeits.

New Business: Next Board Meeting on June 21, 2018 at 6:30 p.m.

Adjournment: Adjourned at 8:55 p. m. Denisce motioned for an adjournment and George seconded. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID BOARD MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON May 17, 2018 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for May 17, 2018.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Peggi Vernon: ____________________________________Date: _______________

Dwight Ceresola: _________________________________Date: ______________