DRAFT

Minutes for November 17, 2016

Beckwourth Fire District

Meeting called to order at 6:33 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Donald Ball, M.D., Stephen Waldeck(absent) and Peggi Vernon Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Public: Dwight Ceresola, Dianne Burkhout and Alice J. ??

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on September 15, 2016. Denisce motioned to approve Minutes for September 15, 2016 and Donald seconded, all in favor. Motion passed. No minutes for October. October’s board meeting was canceled.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the months of September, 2016 and October, 2016. Denisce motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the months of September, 2016 and October, 2016 and Donald seconded, all in favor. Motion passed.

PUBLIC COMMENT: Diane Burkhout addressed the Board stating on July 22nd she was approximately ¼ mile from Portola and she hit a deer, which resulted in an engine fire. Eastern Plumas Fire Department was dispatched. BEC’s engine #9472 was heading west and stopped to help. Diane Burkhout expressed she was grateful, but received an invoice for $605.00 from Fire Recovery, which handles the billing for BEC. Diane felt the amount charged was excessive since the BEC was not dispatched and she stated it is illegal to bill without being formally dispatched. Diane had offered $205.00, but Greg informed Diane she needed to negotiate with Fire Recovery. The conversation continued but Fran interrupted and informed the Board they needed to discontinue the discussion because it was not on the agenda. George instructed Fran to place the topic on the December 15th board meeting’s agenda. The board will obtain/research additional information to share with Diane Burkhout at the next board meeting.

Consent Agenda Items: None

Secretary’s Report: Fran informed the Board the agenda should read the “Next Meeting Date”: December 15, 2016 or January 19, 2016 (not January 17th) at 6:30 p.m. Christmas Party is being held on December 10th at 5 p.m. and the “pot luck” signup sheet is on the table. The Board received a copy of BBK’s (attorney) hourly rate increases. 2016-2017 water and sewer tax bill for Station 2 is $1,371.20. Received a check ($638.60) from GSRMA, a reimbursement for the annual conference held on October 20th and 21st which Greg and Fran attended. Submitted reimbursement requests to GSRMA for the Fire Show West held on October 4th ($138.42), which Greg and George attended and Butte County EMS Conference held on November 4th ($615.92), which George, Bruce and Greg attended. GSRMA’s subsidy programs, which enhance education with a financial benefit, have been beneficial for the fire department. Estimating this year’s subsidy to be approximately $1,400.00.

Chief’s Report: Cal Fire 2016 Grant was approved for $2,175.00 and Beckwourth Fire District needs to match the approved amount. Majority of the items have been ordered. Training: Greg, Bruce Lackenbauer and Don Bliss jointly executed a two week (Nov. 7th thru the 18th) CPR class at the Portola High School. Engine Updates: Mentioned the 2006 Ford Expedition #9400 has been paid off and wanted the Board to consider replacing #9472, which has 222,000+ miles. Pending. #9423 is in Reno for radiator repair. Station 1: Greg met with Ken Roper, engineer from Quincy, and went over the preliminary generic plans for an addition/closure/laundry/shower room renovation at Station 1. Denisce definitely feels the shower is a necessity and asset to the fire department and community. Received Ken Roper’s engineer plan/report and the Board reviewed at a previous board meeting. Ken Roper explained to Greg whatever the total cost for the new renovation the District will need to add 20% for handicap improvement towards the existing facility. Greg has been in contact with USDA. Department of Agriculture which has a funding program for small districts. A grant is for one objective but the funding program can include a list of objective items. Greg has started the application procedure, which normally takes a year. Interest rate would be less than 2% and can be amortized over 40 years, if needed. No additional information. Electrician installed 110 LED light at the side entrance at Station 1, but was unable to install the front outside flood LED light, discovered it needed a 220. Station 2 – Property: USFS is considering installing linoleum in the office and paint the office walls. George suggested installing a tile floor which would be more durable and less expensive. District replaced two of the air hose reels at Station 2. Crew 1 was delighted. Letter sign by George, has been sent to the County to consolidate the two parcels at Station 2. BEC is considering motion sensors in the hallway, rewire overhead lights on separate switches and install a fan to circulate air. Pending, a winter project. Nothing to update. Conferences: GSRMA annual conference held on October 20th and 21st in Corning, Greg and Fran attended. Butte County EMS Conference held on November 4th in Chico, Greg, George and Bruce Lackenbauer participated. Fire Show West held in Reno on October 4th, George and Greg attended. Plank: Plank has filed to split off a portion of one of his two parcels, which were annexed in the fire district back in 2007. Pulled out the annexation agreement which clearly states a parcel tax will be charged for the new created parcel. The confusion arrives regarding recalculating the future parcel tax on the assisting parcel, which will decrease in value and the new created parcel. Josh Nelson, attorney, is reviewing the annexation agreement to determine the correct formula for future charges going forward.

GSRMA Board of Director’s Vacancy: The Board was given GSRMA’s detailed selection process how to fill the vacancy of a fire district representative position on the GSRMA Board of Directors. Nomination is for the District and if the district is selected by majority of all districts then the Beckwourth Fire District Board elects a member to be on the GSRMA’s Board. Denisce motioned to decline submitting the District as a candidate for the vacancy and George seconded, all in favor. Declined motion passed. It is a two year commitment, bi-monthly board meetings, plus travel time and other expenses and each board member felt the personal commitment is unfeasible at this time.

Update/Revise “Authorization Signatures Form”: Fran explained this form needs to be updated/revised when a new member is sworn in. Denisce motioned to authorize George Bundy, Denisce Downs, Donald Ball, Stephen Waldeck, Peggi Vernon, Greg McCaffrey and Fran Zeits to sign departmental claims, journal entries and budget transfers and Donald seconded, all in favor. Motion passed.

2016/2017 Snow Removal Contract: Reviewed the Folchi Logging & Construction Inc. 2016/2017 snow removal contract which maintains last year prices. Denisce motioned to approve the 2016/2017 Folchi Logging & Contruction Inc. snow removal contract and Donald seconded, all in favor. Motion passed.

Slip in Unit (Pump) #9472 - Bids: None received.

Dryden Plumbing & Heating Proposal – Condensation in Existing Flue – Station 2: Greg stated the condensation will always be a problem, but with this fix it should be non existence going forward. Denisce motioned to approve the $1,518.00 proposal and Donald seconded, all in favor. Motion passed.

Clark Pest Control Proposal – Station: Donald motioned to approve the Clark Pest Control Proposal with an initial cost of $110.00 and thereafter $85.00 every other month and Peggi seconded, all in favor. Motion passed.

Donation – Beckwourth Fire Dept.: Denisce motioned to approve a $1,000.00 donation to the Beckwourth Fire Dept. and Peggi seconded, all in favor. Motion passed.

Enclosure for Generator: Rolled over.

Station 1 Renovation – Addition/Closure/Laundry/Shower Room: Rolled over.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Directors’ Reports: George Bundy – George wanted to inform the Board that the City of Portola will be presenting a Prop 218 issue to the tax payers to raise the parcel tax in the City of Portola. Presently the revenue collected from the city’s parcel taxes is very minimal ($19,000.00 a year) and was instituted in the early 1960s. Established a havoc committee, which did an excellent study. Committee presented the study along with a presentation from the new chief (Ron Jacobson) to the City Council and all were in favor to pursue. George and Greg attended the meeting and the next town hall meeting will be held on November 30th. George and Greg thought it was a very positive meeting. Proposing a $150.00 yearly parcel tax verses the present $12.53 yearly parcel tax. Denisce Downs – None; Donald Ball – None; Stephen Waldeck –Absent and Peggi Vernon - None.

Old Business: NIMS Requirement: Denisce: IS100 and IS700. Completed both but was unable to print certificates (pending). Donald Ball & Peggie Vernon: 2015 Form 700 (Statement of Economic Interest): Peggi Vernon Ethics Class: Donald - pending Peggi completed the course and received certificate on 10-18-16 18+- Acres at Station 2: No Updates

New Business: Next Board Meeting December 15, 2016 at 6:30 p.m.

Adjournment: Adjourned at 7:43 p. m. Denisce motioned to adjourn and Donald seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON November 17, 2016 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for November 17, 2016.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________

Peggi Vernon: ___________________________________Date: _________________