Minutes for July 20, 2017

Beckwourth Fire District

Meeting called to order at 6:33 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Donald Ball, M.D., Stephen Waldeck and Peggi Vernon. Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Fire Fighters: Jennifer Langston (Safety Officer) and Floyd Meyers Public: Dwight Ceresola and David Nickerson (Portola Reporter).

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on June 15, 2017. Donald motioned to approve Minutes for June 15, 2017 and Stephen seconded, all in favor. Motion passed.

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of June, 2017. Donald motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of June, 2017 and Stephen seconded, all in favor. Motion passed. Will be revising June’s reports once the County sends Report 13 to finalize the 2016/2017 fiscal year.

PUBLIC COMMENT: None

Consent Agenda Items: None

Secretary’s Report: Informed the Board a correction was made/initialed on the May’s 18th approved board minutes reflecting the meeting was called to order by George Bundy not Denisce Downs. Three (3) board members were given a “board candidacy” packet, which three seats (Stephen Waldeck (4 years), Donald Ball (4 years)and Peggi Vernon (2 years) will be available this fall. Copies of the” board candidacy” packet were also available for the public. The Board was given a copy of a recommendation letter received supporting Rex Bohn for the CSDA board, which the Board voted for at the May 18th board meeting. 2016/2017 fiscal year “Strike Team Report” was given to the Board to review. Started sending donation letters to APNs in the District, which do not pay a parcel tax. Called Gray’s Flower Garden in Quincy and agreed to replace the three (3) dead lilac bushes in the fall. Reminded the Board will be on vacation August 7th thru the 25th.

Chief’s Report: Cal Fire 2017 Grant ($5,047.50) has been sent in for approval. No word as of July 20th. Training: Busy with summer trainings. Engine Updates: #9423 needs a new steering joint. The part has been ordered twice and returned twice. Still in the process of obtaining the correct part for the engine. Will replace #9475 front tires this fall. #9452 (formally #9472) has proven its worth as a utility vehicle. Station 1: The 8 foot florescent overhead light units in the original engine bay area are outdated. As of June 15th only one of the unit is functional. Current Electric ($1,000.00) will install LED lights sometime this fall. Security cameras have been purchased and pending installation. Station 2: Asphalt sealing has been completed and looks great. Jennifer Langston, safety officer, addressed the Board. Stated the BFD’s IIPP committee inspected Station 2 and has recommended refurbishing the office floors, which will be a fall project pending bids and Board’s approval. Greg suggested to add Safety Officer’s Report on future agendas. All agreed. Conferences: EMS Chico conference will be held in November 2017 and the Reno Fire Show will be held in November 2017. No additional conference scheduled as of July 20th. Plank/Dig It: Plank has filed to split off a portion of one of his two parcels, which were annexed in the fire district back in 2007. Pulled out the annexation agreement which clearly states a separate parcel tax will be charged for the new created parcel. The confusion arrives regarding recalculating the future parcel tax on the assisting parcel, which will decrease in value, and the new created parcel. Josh Nelson, attorney, is reviewing the annexation agreement to determine the correct formula for future charges going forward. Josh Nelson suggested creating a Community Facilities District. The latest information as of July 20th the property has been sold. Will need to approach the new owners to proceed. Airport: Briefed the Board regarding the inspection of the fuel tanks at the airport. Jet-A had minor violations but have been cured. A new AV gas tank was under construction and will inspect before it is put into service.

Parcel Tax Refund Request – Dwight Ceresola: Received a letter from Dwight Ceresola on July 17th requesting to be put on the agenda requesting a tax refund for the 2016/2017 tax year, which he did not own the property for two (2) months and twenty (20) days during that time period. Sold property to a State of California agency. The issue was given to BFD’s general counsel and received a written response stating: “The proration of parcel taxes are negotiated between the seller and buyer, specified in the purchase and sales agreement, and settled in escrow.” A copy of both letters were given to the public in their package before the meeting. No motion was needed because the letter from the general counsel stated a number of time that the Beckwourth Fire District is not responsible for prorating taxes between the sellers and buyers and is unable to accommodate Dwight Ceresola request.

Resolution 2017-001 Requesting Collection of Charges on Unsecured Tax Roll: A roll call vote was taken: George Bundy – Yes; Denisce Downs – Yes; Donald Ball – Yes; Stephen Waldeck – Yes and Peggi Vernon – Yes. Resolution 2017-001 passed.

Resolution 2017-002 Requesting Collection of Charges on Tax Roll: A roll call vote was taken: George Bundy – Yes; Denisce Downs – Yes; Donald Ball – Yes; Stephen Waldeck – Yes and Peggi Vernon – Yes. Resolution 2017-002 passed.

Appraisal Review – Station 1 from GSRMA: The board agreed the appraisal was very generic and lacks updated information and professionalism. The appraisal was implemented by GSRMA, which is a formality.

Fire Recovery Suggestion to Increase District’s Fees: BFD has been with Fire Recovery, billing agency, since June, 2014 and suggested the BFD to adjust their rates by 12% to be in line with the historical Consumer Price Index. Denisce motioned to not increase District’s fees and Stephen seconded, all in favor. Motion passed without objection.

Policies & Procedures - #2303 Job Description – Paid Fire Fighter: The changes are just terminology corrections and a driver’s license requirement. Denise made a motion to approve #2303 Job Description for Paid Fire Fighter changes/additions as written and Donald seconded. Motion passed.

Policies & Procedures – 3090 Record Retention: Greg mentioned (May 18th) a lot has changed since the Board adopted the # 3090 Record Retention’s policy in 2009. Suggested to have Josh Nelson, attorney, to review and update #3090 record retention’s policy to today’s required legal standards. Received updated record retention policy from Josh Nelson. The Board was given the policy for their review prior to meeting. Denisce motioned to approve the new updated #3090 Record Retention policy as written and Donald seconded, all in favor. Motion passed.

Create a Community Facility District – Plank/Dig It: Rolled over. Refer to Chief’s report under Plank/Dig It for updated information.

USDA Loan Request – Station 1 Renovation & Asphalt: Received an asphalt quote from Kustom Koating, but pending a quote from Advance Asphalt. Upon receipt will proceed with the USDA loan request. Note: The USDA loan request will include the enclosure for generator.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Directors’ Reports: George Bundy – None: Denisce Downs – None: Donald Ball – None; Stephen Waldeck – None and Peggi Vernon – None.

Old Business: NIMS Requirement IS100 and IS700: Denisce Downs, Donald Ball and Peggi Vernon (IS700): Asphalt Sealer – Sta 2: Refer to Chief’s Report under Station 2. Enclosure for Generator: Will be part of USDA Loan Request on future agendas. Slip in Unit (Pump) #9472: No updates.

New Business: Denisce motioned to schedule next Board Meeting on September 21, 2017 at 6:30 p.m. and George seconded, all in favor. Motion passed.

Adjournment: Adjourned at 7:24 p. m. Denise motioned to adjourn and George seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON July 20, 2017 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for July 20, 2017.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________

Peggi Vernon: ___________________________________Date: _________________