Minutes for October 26, 2017

Beckwourth Fire District

Board Meeting called to order at 6:30 PM by George Bundy.

Roll Call: Board Members: George Bundy, Denisce Downs, Donald Ball, M.D., Stephen Waldeck (absent) and Peggi Vernon (absent). Chief: Greg McCaffrey Admin. Assistant: Fran Zeits Division Chief: Don Bliss IIPP Safety Officer: Jennifer Langston Fire Fighter: Floyd Meyers Public: Dwight Ceresola, Todd Roberts and Pat Morton

The Pledge of Allegiance: Recited by all.

Approval of Minutes for the Board Meeting held on September 26, 2017. George motioned to approve Minutes for September 26, 2017 and Donald seconded, all in favor. Motion passed

Approval of the Account Receivables, Expenditures, Revenue and Balance Sheet for the month of September, 2017. George motioned to approve the Account Receivables, Expenditures, Revenue and Balance Sheets for the months of September, 2017 and Denisce seconded, all in favor. Motion passed.

PUBLIC COMMENT: Dwight Ceresola requested that two (2) items to be place on the November’s agenda: 1. Fire taxes on parcels he no longer owns. 2. Tax refund for 2016/2017 tax year. Dwight Ceresola handed the Board the requests in writing.

Consent Agenda Items: None

Secretary’s Report: Informed the Board the district received three (3) tax bills this year: Dixie Valley $294.42 (same as last year); Station 1 for Sierra Valley Ground Water Fee $10.00 (1st time); Station 2 water/sewer fee $1,423.20 (last year $1,371.20). Robert Johnson, auditor, was here September 27th & 28th. Haven’t receive a written report. Anticipating receipt before the next board meeting. George, Greg and I feel it went very smoothly. Answered all their questions. Shared a letter from BBK (Best Best & Krieger) law firm reflecting annual notice of automatic increase in legal services rates based upon CPI. Reminded the Board the Christmas Party will be held on December 16th.

Chief’s Report: Cal Fire 2017 Grant ($5,047.50) has been awarded, with no equipment denials. Ordered 80%-90% of the items. Greg was informed by Cal Fire there were monies still available. Greg applied for an additional $4,580.63. Received an email citing approval but no details as of October 26th. Training: Super busy. Preparing for a January class for emergency medical responders and recertification for EMTs and paramedics. Engine Updates: Need front tires for #9475, which is on the maintenance list for this fall. #9476 was on the Mendocino Nat’l Fire and Santa Cruz Fire and needs a few repairs. Deployed on October 13th and returned October 22nd. BEC fire team consisted of Ed Dillard, Scott Hiatt, Steve Ross and Chris White. Station 1: The 8 foot florescent overhead light units in the original engine bay area are outdated. As of June 15th only one of the units is functional. Current Electric ($1,000.00) will install LED lights sometime this fall. Still pending as of October 26th. Security cameras have been purchased and pending installation. Still pending as of October 26th. Will ask Current Electric to install. Station 2: Refurbishing the floors is on hold until Forest Service downsize for the winter. Conferences: EMS Chico conference will be held on November 3, 2017 and Greg, George and Bruce Lackenbauer will attend. The Reno Fire Show will be held on November 8th & 9th 2017 and Greg, George and Scott Thompson will attend. Airport: Working with the County and Care Flight regarding the fueling areas, which are within the District. Inspected the Jet-A gas tank, which was converted from the existing AV gas tank, and the new installed AV gas tank. State Fire Marshall manual states a fusible link needs to be installed, which a door will collapse automatically when needed if fire is present. Neither tank has a fusible link, but both entities will cure. Update: Still pending and not in service as of October 26th. Re-inspected the Care Flight fuel tank and there is a secondary containment compartment in the bottom which had an abundance of liquid (water or fuel). Discovered it was Jet-A fuel (8 gallons). Labeled the trailer “out of service”. Update: Care Flight called to extend the deadline to get the trailer fixed. They discovered it was leaking. Brought in a temporary trailer. Fires: Informed the Board the fire department has been on 15 wildland fires so far this year.

Resolution 2017-006 – Adopting the 2016 California Fire Code: George motioned to adopt Resolution 2017-006 adopting the 2016 California Code as adopted by the State Fire Marshall. Roll call vote was taken. George – Yes; Denisce Downs – Yes; Donald Ball – Yes; Stephen Waldeck – Absent; Peggi Vernon – Absent. Motion passed without objection.

Policy and Procedures: #2290 District Vehicle Usage: George motioned to approve policy and procedures #2290 District Vehicle Usage and Donald seconded, all in favor. Motion passed without objection.

Portola Fire Department Proposal for 911 Medical Calls Directed to BEC: Todd Roberts thanked the BEC Fire Department for stepping up and covering the 911 medical calls for the City of Portola since October 19th. The City of Portola has considered BEC proposal ($300.00 per day) to continue to cover the 911 medical calls until all Nor-Cal issues have been resolved. The City of Portola received a proposal from Eastern Plumas Rural Fire Protection Department, which proposed $100.00 for the first call and $75.00 per call after that. After reviewing the City’s prior medical runs the City decided to go with the lowest binder. Complimented Greg and the BEC firefighters for their professionalism and stated it was awesome to work with everyone. Pat Morton also thanked everyone for their support. BEC will continue to cover until City of Portala and EPRFPD has a signed written agreement, which could be as early as tomorrow. City of Portola will call with confirmation.

Journal Entries for Non-Cash Donations: Robert Johnson, auditor, suggested/recommended the District to acknowledge non cash donations given to the fire department. Denisce motioned to implement journal entries for non-cash donations and George seconded. Motion passed.

2017/2018 Snowplowing Contract – Folchi: George motioned to accept the 2017/2018 snowplowing contract as written from Folchi and Denisce seconded, all in favor. Motion passed.

Create a Community Facility District – Plank/Dig It: Plank has filed to split off a portion of one of his two parcels, which were annexed in the fire district back in 2007. Pulled out the annexation agreement which clearly states a separate parcel tax will be charged for the new created parcel. The confusion arrives regarding recalculating the future parcel tax on the assisting parcel, which will decrease in value, and the new created parcel. Josh Nelson, attorney, is reviewing the annexation agreement to determine the correct formula for future charges going forward. Josh Nelson suggested creating a Community Facilities District. The latest information as of July 20th the property has been sold. Updated information as of Sept. 26th - pending sale fell out of escrow. As of October 26th – no updates.

USDA Loan Request – Station 1 Renovation, Asphalt & Enclosure for Generator: Received an asphalt quote from Kustom Koating, but pending a quote from Advance Asphalt. Upon receipt will proceed with the USDA loan request. As of Sept. 26th still waiting for quote from Advance Asphalt. No updates as of October 26th.

Battalion Chiefs’ Reports: None

Division Chief’s Report: None

Safety Officer’s Report: GSRMA conference was held on October 19th and was very educational. Jennifer stated John Drebinger’s presentation was very informative. 1. Stress the importance to speak up when observing/noticing an unsafe situation in a positive way. 2. Effective communications skills. Always ask question that everyone can answer correctly. BEC’s IIPP program is totally up and running with verifiable records (safety trainings, safety meetings & consulting others). One area that is offered thru GSRMA is online trainings and Jennifer will research. Fran stated Jennifer will be writing a short summary pertaining to the conference to finalize the requirements for a reimbursement ($333.61). For the record George stated that Jennifer incredibly administers the BEC IIPP program for the District and covers all the requirements.

Directors’ Reports: George Bundy – George requested two (2) items to be address at the next board meeting. 1. Laptop for the meeting room for online training. 2. Video Station 1 & 2 assets. Informed the Board he will be gone for 7-10 days. Denisce Downs – None: Donald Ball – None; Stephen Waldeck – Absent and Peggi Vernon – Absent.

Old Business: NIMS Requirement IS100 and IS700: Denisce Downs (IS100 & IS700), Donald Ball (IS100 & IS700) and Peggi Vernon (IS700):

New Business: Next Board Meeting on November 16, 2017 at 6:30 p.m.

Adjournment: Adjourned at 7:10 p. m. Denisce motioned to adjourn and George seconded, all in favor. Motion passed.

I, FRAN ZEITS, SECRETARY OF THE BOARD, DO HEREBY CERTIFY THAT THE FOREGOING MINUTES OF SAID BOARD MEETING OF THE BECKWOURTH FIRE DISTRICT HELD ON October 26, 2017 ARE CORRECT AS RECORDED.

__ _____________________

Fran Zeits, Secretary of the Board

BOARD OF DIRECTORS’ APPROVAL SIGNATURES: Minutes for October 26, 2017.

George Bundy: ___________________________________Date: _______________

Denisce Downs: __________________________________Date: _______________

Donald Ball, M.D.: _________________________________Date: _______________

Stephen Waldeck: ________________________________Date: _______________

Peggi Vernon: ___________________________________Date: _________________